Geekette's Blogette

Windows SharePoint Services 3.0: Document Library saved as a template is not in the Libraries choices on the Create Page

The scenario:

• A SharePoint user, named Pat, creates a Document Library and saves several forms.
• The user then requests an administrator of the site to save this as a template (and include the content) named SchoolDocumentLibrary.
• Pat then tries to Create a new Document Library with the newly created template. However, the SchoolDocumentLibrary is not listed in the Libraries templates.

The solution:

• List templates are stored in a gallery list at the Site Collection level
• Users creating new items must have Read access to the gallery list
• Users that have been given access to a Site Collection at a site lower than the root will not see the List Template Gallery items (as they do not have Read access).
  • Pat had been given access to a site that was 3 levels deep in the site collection. Therefore she did not have read access to the List Template Gallery at the root level.
• Give users that will be creating document libraries (or lists) using custom templates Read access to the List Template Gallery at the root level of the site collection.
• NOTE: I have not found a way to give item level permissions to items contained in the List Template Gallery.