Geekette's Blogette

Windows SharePoint Services 3.0: Document Library saved as a template is not in the Libraries choices on the Create Page

The scenario:

• A SharePoint user, named Pat, creates a Document Library and saves several forms.
• The user then requests an administrator of the site to save this as a template (and include the content) named SchoolDocumentLibrary.
• Pat then tries to Create a new Document Library with the newly created template. However, the SchoolDocumentLibrary is not listed in the Libraries templates.

The solution:

• List templates are stored in a gallery list at the Site Collection level
• Users creating new items must have Read access to the gallery list
• Users that have been given access to a Site Collection at a site lower than the root will not see the List Template Gallery items (as they do not have Read access).
  • Pat had been given access to a site that was 3 levels deep in the site collection. Therefore she did not have read access to the List Template Gallery at the root level.
• Give users that will be creating document libraries (or lists) using custom templates Read access to the List Template Gallery at the root level of the site collection.
• NOTE: I have not found a way to give item level permissions to items contained in the List Template Gallery.

• The Group Owner of a SharePoint group has permission to add / remove users from a group.
• The Site Collection Administrator has permission to add / remove users from a group.
• Only one person (or group) can be assigned as the Group Owner.
• SharePoint Groups belong to the Site Collection. 

• Navigate to the Change Group Settings page. One way to do this is:
  • Browse to any site within the site collection.
  • On the Quick Launch Click People and Groups.
  • On the Quick Launch Click on the group you wish to modify.
  • Click Settings – Group Settings
• Change the Group Owner to the desired individual.

• Create a SharePoint Group for all individuals that will have the Group Owner permissions (such as MySite Group Owner.
• Add individuals to this group.
• Follow the steps for setting an individual, but enter the SharePoint group name. HINT: You can use the address lookup to help find (and insure correct spelling) the desired group.