This wonderful technology is for all of us and today is the key to communication....truly it is the lifeblood of any organization....
As any other technology this too requires prudence and a bit of intelligence while we use this.....
Some common tips the world uses to make this technology helpful ...lets look at these next time we use Email to communicate with others...
Ask yourself .....
- Have I addressed the mail to relevant recipients ?
- Does all recipients CCd really require that information ?
- Is my mail for Information or for action or as a response ?
- Am I mentioning the subject on each mail clear enough for others to know ?
- Can I resolve the issue / communicate to the other person over the phone rather using e-mail ?
- Do I require the information to go to all or the critical few who need to know this?
- Is my response / revert mail going to recipients who may not need that information ?
- Do I really require the information to go to all users ?
- Am I looking at the recipients list addressed before using " Reply all " ?
Remember each one of us can make a difference ....to our Mail box :-) and keep this less bulky by using above guidelines....lets ensure E-Mails truly remain a significant tool and not become a nuisance value for us as well as for others....
Lastly wrong usage of e-mails certainly clogs the system reducing the Network speed .
Happy Mailing 