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The SharePoint Hillbilly Fewer Big Words... More Pretty Pictures...

So, you’ve attended a few SharePoint Saturday events.  You’ve sipped the Kool-aid and it tastes good. You started a blog and feel it is time to take the next big step in giving back to the community: Speaking at an event. 

Well, I’m NO expert here, but again my blog is not about being the expert.  It’s about helping give new people a boost where I can so they don’t have to face the horrors I’ve faced.   It’s also where I try to document all the little quirks I run across so that I can remember where to find that information when I need it again. 

So! With that being said, what can you do to make your first presentation a success?

Select Topic For Presentation That You Already Know

First thing you need is an idea about what you want to speak about.  Make sure it is something you know and have experience with.  Don’t use your presentation as an excuse to learn something new or you won’t be comfortable up there talking about it.  Is there some problem you encountered and conquered that you can talk about for an hour?  Some of the most successful presentations are “Here’s a problem, and here’s the solution.”  You don’t have to be the world’s leading expert in IIS Compression or be able to explain in minute detail WHY x + y = z.  You just know that you needed x + y to equal z and this is how you do that!  Don’t get me wrong, it helps to add credibility to your presentation if you have the depth of knowledge to answer any question about what you are doing, but just knowing what you are doing and having a passion for it goes a long way.

Still stuck about finding a topic?  Go back to one of your blog entries.  Is there one there that you could turn into an informative one hour presentation? 

Write a brief summary and outline of your presentation.

Request To Speak At an Event

Now that you have your topic and your summary you need to find an event to speak at.  Always a great place to start is SharePointSaturday.org.  Look for upcoming events that you can get to.  They will put out a “call to speakers” where you can submit your presentation.  The SharePoint Saturday events are so numerous now that they are the perfect place for new speakers to get started.  Also check on twitter for any call to speakers.

You might get turned down, you might not.  If you are active in the community and people know who you are they will bend over backwards to give you the opportunity to speak.  So, don’t get discouraged and keep on trying. 

Prepare Presentation

Great! Someone actually wants to hear your presentation…  Oh crap… someone actually wants to hear your presentation.  Okay, calm down.  Don’t get too anxious, you’ll do fine. 

You’ve got your outline, right?  Start developing slides around your outline.  A fairly smart guy told me to think of your presentation like a story.  It needs a beginning, middle, and end.   Think of anecdotes that help tell your story. Give it some meaning.

So, what kind of presentation are you going to do?  There are two basic types.  Those that have nothing but slides, and those that have code and demos.  Think carefully about which you choose, especially starting out!

No-code Presentations

If you have never spoken at an event before I would highly recommend that you don’t rely on any code or live demos.  There are too many variables to worry about.  What’s great about the no-code presentations is that you can truly let your slides guide you and you can much more freely “go with the flow”. 

My entire presentation is based upon experience and first hand knowledge which means I don’t have to memorize ANYTHING.  Sure, I may miss an anecdote here or there but I’ll probably remember it next time.  This works out well for those unfortunate few who see my presentation more than once; they’ll get to hear SOMETHING new every time I do it.  What’s also great about speaking from experience is that you are much more likely to have an answer to a question that comes up in the audience instead of just sitting there with a deer in the headlights look.

Again, make sure you have well rounded experience with your topic.  If you do a presentation with something you have never had problems with, how do you expect to answer questions people will have about the problems they have encountered? 

Code / Demo Heavy Presentations

So, the other types of presentations you will see are those with a lot of code and demos.  Again, I highly recommend you stay away from these demos starting off.  There is way too much that can go wrong (this is SharePoint remember).  However, if you feel you HAVE to do this here are some important things to mitigate your problems:

  • Make sure you can do the demo without internet access. - This is the absolute most golden rule I can think of.  You never know what might happen with internet access.  It may not be at the event.  It may be down.  There may be metal shielding in the building that prevents your Dell card from getting out.  Who knows?  Just DON’T require your demo or code to have internet access.
  • Practice, practice, practice – With these types of demos you need to have your demo perfect. You need to know that the code will work 100% of the time and that you can fix any sporadic problems that come up.  Nothing is worse than that awkward silence from trying to debug an issue on the fly. 
  • Create slides in case your demo fails – Even after you’ve practiced over and over and over, things can STILL go wrong.  Have a video or slides readily available of what was SUPPOSED to happen so you can switch over to it and still talk.  You’ll look like a professional for having a backup. 
  • Make sure people can read the code! – Most of the time the code on the screen is WAY too small to read and people are really wanting to see how you did something.  Make sure your font is large enough to read from the back of the room BEFORE the demo starts.  Another option is to use a tool like ZoomIt to zoom in on the code when needed.
  • Beware of “Stump the Chump” – I have NOT seen this as an issue in SharePoint presentations, but I have been to my fair share of .NET presentations where one or two people just HAVE to show they are smarter than the presenter and are critical about EVEYRTHING.  Be aware these guys might exist and be prepared to handle them.  Worst case scenario, ask them if they want to come up and do the presentation for you.

So, have I given enough reasons why I avoid Code / Demo presentations?  I have done them before with pretty good success and will most likely do them again.  Just be really aware of what you are getting into and mitigate those problems.

Don’t Give Up, and Don’t Be Too Hard On Yourself

Lastly, don’t be too hard on yourself.  There is always something you could have done better.  Many times how good your presentation is depends on the interaction from the crowd.  See if you can get them energized and laughing.  A comfortable crowd is much more likely to give feedback and help direct the presentation into some great directions.

So, there you have it.  You may never speak at a Best Practices Conference or at a SharePoint Conference but speaking at events is a great way to give back to the community, learn a lot, and meet these awesome SharePoint people I keep talking about.

Posted on Tuesday, July 28, 2009 10:45 AM | Back to top


Comments on this post: Your First Presentation – SharePoint or Otherwise

# re: Your First Presentation – SharePoint or Otherwise
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I would advise against starting slides if all you have is the outline. Do slides last. If you focus on slides you'll miss the main part of your presentation: what you are going to say! The deck is an aid. YOU are the presenter!

Other than that point this is a good post Mark ;)

Speaking at community events is a lot of fun (and, I fiind, quite addictive).

Another thing to remember is that it's a community event, no-one is paying to listen to you and they will be tollerant of mistakes, don't feel pressured - just relax and be yourself, and ENJOY IT!

Belive me, it's great.
Left by Matt Groves on Jul 28, 2009 11:01 AM

# re: Your First Presentation – SharePoint or Otherwise
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Great comment Matt! Thanks. That is probably something I SHOULD have done. It would probably help my slides be more cohesive and aid the story better.
Left by Mark on Jul 28, 2009 11:05 AM

# re: Your First Presentation – SharePoint or Otherwise
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No problem Mark ;)

I really enjoy preparing and delivering presentations, did one last week for the SharePoint User Goup here in the UK (SUGUK), see: http://www.mattgrovesblog.com/2009/07/suguk-slides.html
Left by Matt Groves on Jul 28, 2009 11:13 AM

# re: Your First Presentation – SharePoint or Otherwise
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Great post - an inspiration to get out there and present!

Personally, I like to run through the presentation and record the screencast. Then I can replay it from the audience's perspective to see what needs to be tweaked. It also comes in handy to distribute later for training material.
Left by Mike Stevens on Jul 28, 2009 11:24 AM

# re: Your First Presentation – SharePoint or Otherwise
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Here's a great netcast series I found on "Presenting at large events" http://bit.ly/nqMAu
Left by Laura Rogers on Jul 28, 2009 11:42 AM

# re: Your First Presentation – SharePoint or Otherwise
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Great post, Matt. I've found that creating a mind-map for a new presentation allows me to create them more rapidly and allows easy sorting of information when I enter the info on different days prior to an event. In fact, I don't think I could create a good presentation without using a mind map!
Left by SharePointLee on Jul 28, 2009 11:56 AM

# re: Your First Presentation – SharePoint or Otherwise
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Solid pointers! Being comfortable is definitely key and knowing the content.

I also like to think about the flow and objectives of the presentation. Ask yourself at the end of reading over it's content/reviewing it. Did you get across the important points you wanted to? This can also help you cut content out in case you have wayyy too much that you want to say (I know for me I have that problem). Just keep the stuff that flows and strengthens the main points.

I personally would love to see more 'informal' peer presentations at work, as well as the community. So don't forget if it's worth talking about to the community it might be worth doing the talk internally too (or a variation therein). :)
Left by Richard Harbridge on Jul 28, 2009 12:37 PM

# re: Your First Presentation – SharePoint or Otherwise
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Nice job Mark! Very informative. While I can't speak from experience, another option I have seen for demos is recording a screencast of the demo. While it is not "live," I found it to be effective because the presenter was able to talk while the video was running, pointing out important items. I certainly think it would make a viable backup if the live demo goes awry. List some of the important timestamps on paper so you can jump right to the point where your demo quit working! Regardless, the practice you would get while making the screencast will certainly help you work on how to do the demo live, even if you don't use it.
I haven't presented yet, but after teaching for 25 years, I'm starting to get the bug again!
Left by Don Kirkham on Jul 28, 2009 2:38 PM

# re: Your First Presentation – SharePoint or Otherwise
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Thanks, Mark! I'm sorry I couldn't join you at SPS Ozarks, but you may have pushed me over the edge for San Antonio. Good stuff.
Left by Peter Brunone on Jul 28, 2009 4:58 PM

# re: Your First Presentation – SharePoint or Otherwise
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@sharepointlee - I echo those thoughts mate. I use MindMeister to map out presentations (as well as other day-to-day things) and at ~$20 it's a bargain!!
Left by Matt Groves on Jul 29, 2009 4:48 AM

# re: Your First Presentation – SharePoint or Otherwise
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Thanks for the great feedback guys! It has very much improved upon my blog, and given me some resources to make my next presentation better.

Mark
Left by Mark on Aug 04, 2009 3:51 PM

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